Moving an office or any commercial facility can be a very challenging process. It’s nothing like moving from one house to another. Not only you need to make sure of the safety of all equipment while moving, but also you need to manage within a budget making sure you won’t disrupt your company’s business. This doesn’t mean you cannot expect any disturbance. The level of disturbance can be minimized by taking various measures. If you are planning for a commercial move, strategic planning can result in a smooth transition. Here are a few tips to minimize the disturbance caused when relocating your business.
Planning in advance is the key to reduce the chaos. Consider which departments need to be moved first and which departments need to be moved last. Let all the employees know about the exact time period allocated for moving out, at least 60 days prior to starting the process. This will help them to manage their work with least disturbance. All business entities that you work with should be informed of the move and the new location. Hiring a removalist with experience and enough resources is essential for commercial moving. Any office equipment that wouldn’t be needed to be taken to the new location could be donated.
Appoint one or two employees in each department to be responsible in monitoring packing and organizing donations. Make sure the commercial movers you hire have insurance. You can also appoint two coordinators, one for monitoring moving out and the other for monitoring moving in. When doing Gold Coast removals you need to make sure that packing is done methodically and sensibly. This would reduce a great deal of work when unpacking. This way you would be able to get back to the routine without wasting much time causing fewer disturbances.
It is important to update the address and contact information on stationary, envelopes, business cards and in the website. You could lose clients if you fail to do so. Notifying the post office, the back and creditors is equally important when doing office relocations. A clever way to reduce disturbance is planning to do the move outside of normal business hours, typically over the weekend. Before any equipment or furniture has been moved into the new space, walk the new space to ensure it’s ready for business. Check for electricity shortages and water leaks because a breakdown of that sort is the last thing you need when trying to settle down.